Privileges granted to roles—Portal for ArcGIS | Documentation for ArcGIS Enterprise

Privileges are granted to members through roles. Privileges allow role members to perform various tasks and workflows in an organization. For example, some members have privileges to create and publish content, while others have privileges to view content but cannot create their own.

Default roles include a specific set of privileges that cannot be altered. When the organization administrator creates custom roles, the administrator specifies which privileges the custom role includes.

There are two levels of privileges: General privileges and Administrative privileges.

General privileges

Members who perform specific tasks in the organization—create maps or edit features, for example—can be assigned the general privileges they need to work and share with groups, content, and features.

The following table lists privileges, grouped by privilege type, and provides a description of each privilege. The table also lists which default roles include the privilege.


General privileges		Default roles that include the privilege
Members	View This privilege grants the ability to view members of the organization. When checked, the View privilege allows members to view the Members tab on the Organization page. If not checked, members cannot see the Organization page.	User, Publisher, Administrator
Groups	Create, update, and delete This privilege allows members to create groups in the portal and control the groups they own.	User, Publisher, Administrator
	Join organizational groups Members of roles that are granted this privilege can be added to organizational groups or request to join groups in the organization. Members can only request to join organizational groups if you also grant the role the View groups shared with portal privilege. If the role does not have the privilege, members do not see the groups and, therefore, cannot request to join them.	All default roles Note: Only members of the User, Publisher, and Administrator default roles can join shared update groups.
	View groups shared with portal This privilege allows members to discover groups that are configured to allow portal members to view them.	User, Publisher, Administrator
Content	Create, update, and delete This privilege allows members to create items in the portal and control the items they own. This privilege is required if you grant any of the privileges that allow members to publish, register data stores, or create notebooks.	User, Publisher, Administrator
	Publish hosted feature layers This privilege allows members to publish hosted feature layers to the portal from within the portal and from other apps, such as ArcGIS Pro. This privilege is also required when using apps that create hosted feature layers, such as ArcGIS Survey123 and ArcGIS Workforce.	Publisher, Administrator
	Publish hosted tile layers This privilege allows members to publish hosted tile layers from tile packages, features, and other clients such as ArcGIS Pro, and allows members to publish hosted 3D tiles layers from 3D tiles packages and ArcGIS Pro, and allows members to manage layers published from packages.	Publisher, Administrator
	Publish hosted scene layers This privilege allows members to publish hosted scene layers to the portal from within the portal and from other apps, such as ArcGIS Pro.	Publisher, Administrator
	Publish hosted dynamic imagery layers Note: This privilege requires that your deployment be configured for raster analysis.	Publisher, Administrator
	Publish server-based layers This privilege allows members to publish ArcGIS Server web layers to ArcGIS Server sites that are federated with the portal. This privilege is also required for members who will bulk publish layers from a data store item.	Publisher, Administrator
	Publish hosted knowledge graphs This privilege allows members to publish hosted knowledge graphs in ArcGIS Pro. This privilege is only visible if an ArcGIS Knowledge Server site is configured for your organization.	Publisher, Administrator
	View content shared with organization This privilege allows members to access items that are shared with the portal organization.	All default roles
	Register data stores This privilege allows members of the role to add data store items to the portal.	Publisher, Administrator
	Create feature layers in bulk from a data store This privilege allows the owner of a database data store item to publish feature and map image layers from all feature classes and tables that can be accessed in the database.	Publisher, Administrator
	View location tracks This privilege grants the ability to view members' location tracks using shared track views when location sharing is enabled.	Administrator
	Create and edit notebooks This privilege allows members to open and run notebooks, including shared notebooks and notebooks created from a notebook file (*.ipynb) imported into the portal, and create and edit notebooks using the ArcGIS Notebooks Standard runtime. This privilege is also required for users who will be running web tools published from a notebook. Note: This privilege is only visible if Notebook Server is configured for your organization. Additional privileges (such as managing content or running specialized analysis tools) may be required depending on the workflows performed by the notebook author.	Administrator
	Schedule notebooks This privilege allows role members to schedule ArcGIS Notebooks to be run in the future. To schedule a particular notebook, the user must own the notebook or have administrative privileges. Note: This privilege is only visible if Notebook Server is configured for your organization. The Create and edit notebooks privilege must be enabled for this privilege to be set.	Administrator
	Reassign content Allows members to transfer ownership of content they own to another member in the same organization. The member to whom ownership is transferred must have the privilege to receive content.	Administrator
	Receive content Allows members to receive content transferred to them from members who have the privilege to reassign content. This privilege is not required to receive content transferred by organization administrators.	Administrator
	Publish livestream video Allows members to publish hosted livestream video layers to the portal from network video broadcasts and streams.	Publisher, Administrator
	Publish video Allows members to publish hosted video layers to the portal from video files and supported video metadata files.	Publisher, Administrator
	Generate API keys Allows members to create and embed API keys as a longer-term authentication option in app items.	Administrator
	Assign privileges to OAuth 2.0 applications Allows members to define privileges for OAuth 2.0 credentials in app items. The privileges a member can assign are based on their privileges to perform location service analyses. This privilege also allows members to specify which of their own items can be accessed by the OAuth app.	Administrator
Sharing	Share with groups This privilege allows members to share items they own with any groups to which the member belongs.	User, Publisher, Administrator
	Share with portal This privilege allows members to share any items they own with the portal organization.	User, Publisher, Administrator
	Share with public This privilege allows members to share items they own with everyone, even users who do not sign in to the portal.	User, Publisher, Administrator
	Make groups visible to portal When you create a group, you specify who can see the group or search for the group. This privilege is required to allow group creators to configure the group to allow portal members to view the group. This privilege is only useful if the role also includes the privilege to create, update, and delete groups.	User, Publisher, Administrator
	Make groups visible to public When you create a group, you specify who can see the group or search for the group. This privilege is required to allow group creators to configure the group to allow anonymous portal users to view the group. This privilege is only useful if the role also includes the privilege to create, update, and delete groups.	User, Publisher, Administrator
Content and Analysis	Geocoding Use ArcGIS World Geocoding Service to convert addresses or places to map points and store the results—for example, when publishing spreadsheets (.csv or Microsoft Excel files) as hosted feature layers. This does not apply to your locators configured for the organization.	All default roles
	Network Analysis This privilege grants the ability to perform network analysis tasks such as creating drive-time areas.	All default roles
	Standard Feature Analysis This privilege grants the ability to perform spatial analysis tasks such as creating buffers.	User, Publisher, Administrator
	GeoEnrichment This privilege grants the ability to use the GeoEnrichment service to access demographic information.	User, Publisher, Administrator
	Imagery Analysis This privilege grants the ability to use raster analysis tools. This privilege requires that your deployment be configured for raster analysis.	Publisher, Administrator
	Advanced notebooks This privilege grants the ability to author notebooks using advanced runtimes. Note: This privilege is only visible if a Notebook Server is configured for your organization. Additional privileges (such as managing content or running specialized analysis tools) may be required depending on the workflows performed by the notebook author.	Administrator
	Run web tools This privilege allows a member to run web tools published from notebooks. Note: This privilege is only visible if a Notebook Server is configured for your organization. Additional privileges (such as managing content or running specialized analysis tools) may be required depending on the workflows performed by the notebook author.	Administrator
Features	Edit This privilege grants the ability to edit features based on permissions set on the layer and update schema on a knowledge graph layer.	Data Editor, User, Publisher, Administrator
Features	Edit with full control Add, delete, and update features and attributes in editable hosted feature layers, even if the layers are configured to allow fewer editing operations. This privilege also allows members to update schema on a knowledge graph layer.	Administrator
Version Management	Manage all This privilege allows role members to view, alter, and delete all branch versions accessed through an ArcGIS Server web feature layer. This privilege also allows role members to manage version locks on these layers. When you enable this privilege, the following privileges are also enabled by default: The Edit privilege, under Features, is granted to allow role members to edit data in all versions and perform reconcile and post operations between the default and named branch versions. The Edit with full control privilege, under Features, is also granted to allow role members to perform all editing operations when the web feature layer has fewer editing capabilities enabled. This is helpful to facilitate quality assurance work during the review of versioned edits. For example, if the web feature layer only has the update operation enabled, Edit with full control additionally allows the reviewer to perform insert and delete operations. Members of a custom role that has these three privileges are referred to as version administrators.	User, Publisher, Administrator
Webhooks	Feature layer This privilege allows role members to create, edit, and delete their own feature layer webhooks.	Administrator

Administrative privileges

The privileges in the table below are included in the default administrator role and can also be assigned to custom roles. Including administrative privileges in custom roles allows members to assist default administrators with managing members, groups, and content in the organization.

Note:

Some administrative privileges are reserved for members of the default administrator role and are not available for custom roles.


Administrative privileges
Members	View all View all member account information.
	Update Update member account information, reset passwords, and assign (and unassign) member categories. Note: Only members of the default administrator role can reset the passwords of other members of the default administrator role.
	Delete Remove member accounts from the portal organization.
	Add Add member accounts to the portal organization.
	Disable This privilege grants the ability to disable and enable member accounts.
	Change roles Change the role assigned to portal members. Note: Only members of the default administrator role can add members to or remove members from the default administrator role.
	Manage licenses Manage licenses for organization members.
	Manage categories Configure member categories for the organization
Groups	View all View groups owned by organization members.
	Update Update groups owned by organization members.
	Delete Delete groups owned by organization members.
	Reassign ownership Reassign ownership of groups.
	Assign members Assign members to, update your members' group role in, and remove members from groups in the organization.
	Link to organization-specific group Link group membership to organization-specific groups.
	Create with leaving disallowed Create and own groups that do not allow group members to leave (administrative groups).
	Create with update capabilities Create and own groups that allow group members to update all items in the group (shared update groups).
Content	View all View content owned by all organization members.
	Update Update and categorize content owned by all organization members, and edit data in all hosted feature layers and hosted feature layer views, even when editing is not enabled on those layers.
	Delete Delete content owned by any organization member.
	Reassign ownership Reassign ownership of content.
	Manage categories Configure content categories for the organization.
	Publish web tools Allows role members to publish web tools.
	Share member content with organization Allows role members to share content owned by other members of your organization with the organization.
	Share member content with public Allows role members to share content owned by other members of the organization with the public.
	Create and manage administrative reports Allows role members to create and manage administrative reports for the organization.
Webhooks	Geoprocessing Create, edit, and delete geoprocessing webhooks.
Portal settings	Security and infrastructure Manage the portal's security settings. Members of roles with this privilege can configure the following in the portal's organization settings: General—Administrative contacts Items—Comments New member defaults—User type, Role, Add-on licenses, Groups, Member categories Security—Policies (HTTPS, Access and permissions, Sharing and searching), Password policy, Logins, Multifactor authentication, Access notice, Information banner, Trusted servers, Allow origins, Allow portal access, Apps, Email settings Members of roles with this privilege can also import a new license file, view the portal logs, update the portal log settings, and clean the portal logs.
	Organization website Manage the portal's website settings. Members of roles with this privilege can configure the following in the portal's organization settings: General—Organization profile (Name, Summary), Contact link, Organization defaults (Language, Number and date format), Shared theme, Help source Home page—Header, Content blocks, Footer, Colors, Typography Gallery—Show in gallery Map—Primary map viewer, Basemap gallery, Map defaults (Default basemap, Default extent, Units), Bing maps, Configurable apps, Web styles, Analysis layers Items—Metadata, Organization categories, Item classification, Search using related terms Groups—Featured groups, Configurable apps Living Atlas—Configuration, Content version Members of roles with this privilege can also view the portal logs.
	Collaborations Manage the portal's collaborations. Members of roles with this privilege can configure and manage Collaborations in the portal's organization settings. These members can also view the portal logs.
	Member roles Manage the portal's member roles. Members of roles with this privilege can configure Member roles in the portal's organization settings and change a member's role. These members can also view the portal logs.
	Servers Manage the portal's server settings. Members of roles with this privilege can configure the following in the portal's organization settings: Utility services—Printing, Geometry, GeoEnrichment, Hydrology, Orthomapping Elevation, Elevation, Directions and Routing, Cached Elevation Image Service, Geocoding ArcGIS Online—Configure utility services Servers—Federated server sites Members of roles with this privilege can also view the portal logs, update the portal log settings, and clean the portal logs.
	Utility services Manage the portal's utility service settings. Members of roles with this privilege can configure the following in the portal's organization settings: Utility services—Printing, Geometry, GeoEnrichment, Hydrology, Orthomapping Elevation, Elevation, Directions and Routing, Cached Elevation Image Service, Geocoding ArcGIS Online—Configure utility services Organization extensions—Location Sharing Members of roles with this privilege can also view the portal logs.
	Organization webhooks Create, edit, and delete organizational webhooks and manage all webhooks in the portal.

Privileges reserved for members of the default administrator role

Some administrative privileges are reserved for members of the default administrator role and are not available for custom roles. For example, only members of the default administrator role can remove other administrators from the organization. The following is a list of privileges reserved for members of the default administrator role:

Change member role to or from administrator.
Delete other administrators from the organization.
Reset the passwords of other members of the default administrator role.
Serve as the administrative contact for the organization.
Create backups of the ArcGIS Enterprise deployment.
Assign custom roles with administrative privileges to new members when adding them to the organization.
Export and import items shared with a group.
Manage scheduled administrative reports owned by members.
Register, view, update, and unregister custom data providers.

Privileges for common workflows

Some workflows require a combination of privileges. If you are unable to perform a function that you think your role should allow you to perform, verify that the organization administrator has enabled the full set of privileges required for the function.

The required privileges in the following table indicate the type of privilege (for example, Content) followed by the privilege name. Privileges are general privileges unless noted to be administrative privileges.


Workflow	Required privileges
Use the standard feature analysis tools	Content—Create, update, and delete Content—Publish hosted feature layers Content and Analysis—Standard Feature Analysis Note: Some tools require additional privileges to use GeoEnrichment or network analysis. See Perform analysis for requirements per tool.
Use raster analysis tools	Content—Create, update, and delete Content—Publish hosted feature layers Content and Analysis—Imagery Analysis
Publish hosted feature and WFS layers	Content—Create, update, and delete Content—Publish hosted feature layers
Publish hosted tile layers	Content—Create, update, and delete Content—Publish hosted tile layers
Publish hosted scene layers	Content—Create, update, and delete Content—Publish hosted feature layers Content—Publish hosted scene layers
Publish hosted imagery layers	Content—Create, update, and delete Content—Publish dynamic imagery layers
Publish feature layers from custom data providers	Content—Create, update, and delete Content—Publish hosted feature layers
Publish livestream video	Content—Create, update, and delete Content—Publish livestream video
Publish video	Content—Create, update, and delete Content—Publish video
Create knowledge graphs from ArcGIS Pro	Content—Create, update, and delete Content—Publish hosted knowledge graphs
Publish apps from a map viewer or a group page	Content—Create, update, and delete Content—Share with groups Content—Share with portal Content—Share with public
Author notebooks	Content—Create, update, and delete Content—Publish hosted feature layers Content—Create and edit notebooks Content and Analysis—Advanced notebooks (required to use ArcPy in notebooks)
Add, update, and delete features on editable hosted feature layers even if the hosted feature layer is configured to only update feature attributes or only add new features	Features—Edit features Features—Edit with full control
Perform quality assurance reviews, reconcile, and post edits between ArcGIS Server feature services that contain branch versioned data	Version Management—Manage all Features—Edit features Features—Edit with full control
Reassign ownership of your items to another member	Members—View Content—Create, update, and delete Content—Reassign content Note: Only members who have the privilege to receive content can become owners of the reassigned content.
Manage content owned by members	Members—View all (Administrative privilege) Groups—View all (Administrative privilege) Content—View all (Administrative privilege) Content—Update (Administrative privilege) Content—Delete (Administrative privilege) Content—Reassign ownership (Administrative privilege) Content—Share member content with organization (Administrative privilege) Content—Share member content with public (Administrative privilege) Sharing—Share with portal Sharing—Share with public
Manage groups owned by members	Members—View all (Administrative privilege) Groups—View all (Administrative privilege) Groups—Update (Administrative privilege) Groups—Delete (Administrative privilege) Groups—Reassign ownership (Administrative privilege) Groups—Assign members (Administrative privilege)
Manage member profiles	Members—View all (Administrative privilege) Members—Update (Administrative privilege)
Delete members, which also involves managing (reassigning or deleting) their content and groups	Members—View Members—Delete (Administrative privilege) Members—View all (Administrative privilege) Content—View all (Administrative privilege) Content—Reassign ownership (Administrative privilege) Content—Delete (Administrative privilege) Groups—View all (Administrative privilege) Groups—Reassign ownership (Administrative privilege) Groups—Delete (Administrative privilege) Note: If you want members of the custom administrator role to always reassign groups and content owned by the members they're deleting from the organization rather than deleting those groups and content, do not assign the Content—Delete and Groups—Delete privileges to the custom role.
Manage the portal's security and infrastructure	Members—View Groups—View groups shared with organization Members—View all (Administrative privilege) Groups—View all (Administrative privilege) Portal settings—Security and infrastructure (Administrative privilege)
Manage the portal's website settings	Members—View Groups—View groups shared with organization Content—Create, update, and delete Content—View content shared with organization Sharing—Share with groups Sharing—Share with portal Sharing—Share with public Sharing—Make groups visible to the portal Sharing—Make groups visible to the public Members—View all (Administrative privilege) Groups—View all (Administrative privilege) Groups—Update (Administrative privilege) Content—View all (Administrative privilege) Content—Update (Administrative privilege) Content—Manage categories (Administrative privilege) Portal settings—Organization website (Administrative privilege)
Manage the portal's collaborations	Members—View Groups—Create, update, and delete Groups—View groups shared with organization Content—Create, update, and delete Content—Publish hosted feature layers Content—View content shared with organization Sharing—Share with groups Members—View all (Administrative privilege) Groups—View all (Administrative privilege) Groups—Update (Administrative privilege) Content—View all (Administrative privilege) Content—Update (Administrative privilege) Content—Delete (Administrative privilege) Portal settings—Collaborations (Administrative privilege)
Manage the portal's member roles	Members—View Members—View all (Administrative privilege) Members—Change role (Administrative privilege) Portal settings—Member roles (Administrative privilege)
Change a member's user type	Members—View Members—View all (Administrative privilege) Members—Update (Administrative privilege) Members—Change role (Administrative privilege) Members—Manage licenses (Administrative privilege)
Manage the portal's server settings	Members—View Content—Create, update, and delete Portal settings—Servers (Administrative privilege) Portal settings—Utility services (Administrative privilege)
Manage the portal's utility service settings	Members—View Content—Create, update, and delete Content—Publish hosted feature layers Portal settings—Utility services (Administrative privilege)
Create and manage administrative groups	Members—View all Groups (general)—Create, update, and delete Groups (administrative)—Update Groups (administrative)—Create with leaving disallowed
Import new license file	Members—View Groups—View groups shared with organization Members—View all (Administrative privilege) Members—Manage licenses (Administrative privilege) Groups—View all (Administrative privilege) Portal settings—Security and infrastructure (Administrative privilege)

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General privileges

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Administrative privileges

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Privileges reserved for members of the default administrator role

Privileges for common workflows

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